Nonpermanent Civil Service Employees (FKA Time-slip)

(contact: Darla Ewald, dewald@wsu.edu)

Forms/Documents

• Nonpermanent Employment Application Form v1.6.23 (pdf)
• Nonpermanent Request Form v6.16.23 (pdf)
• 2023 WSU Payroll Schedule (pdf)
• Nonpermanent Positions FAQs v11.2.23 (pdf)

Links

• Civil Service Job Classifications (hr.wa.gov)
• Workday Time Entry Reference Guide
• Minimum Wage Increase Schedule
  • January 1, 2023 – $15.74 per hour
  • January 1, 2024 – $16.28 per hour

Workday

• All overtime eligible employees must enter their hours in Workday. View the reference guide for instructions here: Enter and Correct Time – Workday Knowledge Base – Confluence (wsu.edu)
• Use your WSU credentials (network ID and password) to login.
• Your hours must be entered AND submitted by noon the day following the end of the pay cycle. (Pay cycles are the 1 – 15th and 16 – 30/31st.)
• Supervisors typically have an additional day or two in order to review and approve.  View payroll document schedule (pdf).

Supervisors Hiring Nonpermanent Civil Service (FKA Timeslip) Employees

Nonpermanent Positions FAQs (pdf)

1. Prior to employment, please complete the Nonpermanent Request Form and Nonpermanent Employment Application (forms can be found above), which provides the information necessary for their employment. Possible position descriptions can be viewed here, however, it is best to provide a summary of duties and position qualifications to Darla for guidance. Please allow 10-14 business days from the date ALL the information is received to start the new hire.
2. On the first day of employment, the employee must complete their online I-9 in Workday. Make an appointment with Darla in advance to verify employment eligibility documents.
3. If they have worked for WSU before, we must re-verify their employment eligibility documents on the I-9 ONLY IF any documents have NOT expired.
4. The new employee must also view the safety training and take the quiz on or after their first day of employment but PRIOR to beginning work in the lab or field. Safety training should be revisited every 12 months.

Let Darla Ewald know if you have any questions or need further clarification.