{"id":69,"date":"2016-02-19T21:58:27","date_gmt":"2016-02-19T21:58:27","guid":{"rendered":"http:\/\/dialogue.tfrec.wsu.edu\/admin\/?page_id=69"},"modified":"2026-02-13T15:51:39","modified_gmt":"2026-02-13T23:51:39","slug":"purchasing","status":"publish","type":"page","link":"https:\/\/tfrec.cahnrs.wsu.edu\/admin\/purchasing\/","title":{"rendered":"Purchasing"},"content":{"rendered":"\n<p>(Contact Megan Welker, <a href=\"mailto:megan.welker@wsu.edu\">megan.welker@wsu.edu<\/a> for pcard questions and Kevin Rimes, <a href=\"mailto:kevin.rimes@wsu.edu\">kevin.rimes@wsu.edu<\/a>, for all other purchasing inquiries)<\/p>\n\n\n\n<ul>\n<li><strong>NEW<\/strong> <strong>purchasing card<\/strong> <a href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/2024\/11\/Purchasing-Card-Help-Sheet-and-Submission-Process-FINAL.pdf\">guidelines (pdf) <\/a>for Workday implementation.\n<ul>\n<li><a href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/2024\/11\/Coding-sticker-full-sheet-2024.docx\">coding sticker v2024 (docx)<\/a> full sheet: H 2.33&#8243; x W 3.38&#8243; (Word doc)<\/li>\n\n\n\n<li>coding sticker <a href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/2024\/12\/Coding-Sticker-v12.12.24.png\">small image v2024 (pdf)<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li><a href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/2025\/06\/Purchasing-Process-v5-5.27.25.pdf\" data-type=\"URL\" data-id=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/Purchasing-Process-v3-6.9.22.pdf\">WEN TFREC Purchasing Process v5 5.27.25 (pdf)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-70-08\/\">University Policy and Procedures Manual (UPPM): PCard 70.08 (link)<\/a><\/li>\n\n\n\n<li>Having problems viewing the Percipio training course? You may need to adjust your browser&nbsp;settings. <a href=\"http:\/\/tfrec.cahnrs.wsu.edu\/admin\/enabling-javascript-and-cookies\/\">View instructions here (link).<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/SOP-to-order-LARGE-equipment.pdf\">SOP for Ordering Large Equipment (NEW)(pdf)<\/a><\/li>\n\n\n\n<li>State Contracts (link)<\/li>\n\n\n\n<li><a rel=\"noopener noreferrer\" href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/Freight-Packages-Policy-9.26.22.docx\">Freight\/Large Package Delivery Process (rev 9.26.22) (pdf)<\/a><\/li>\n\n\n\n<li>Purchasing software, data storage or computers\/tablets that will be connected to our network:\n<ul>\n<li><a href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/2025\/06\/Technology__Purchasing_Policy_Draft-1-8-25.pdf\">CAHNRS Information Technology (CIT) draft purchasing policy (pdf)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/2025\/08\/Technology-Purchase-Process-TFREC-8.28.25.pdf\">TFREC Summary of CIT purchasing policy (pdf)<\/a><\/li>\n<\/ul>\n<\/li>\n\n\n\n<li>REMEMBER: Do not use your P card for Paypal purchases or for purchases with other WSU departments.  Contact Megan Welker if you have questions.<\/li>\n<\/ul>\n\n\n\n<p class=\" wsu-font-size--xlarge\">Wex Fuel Cards<\/p>\n\n\n\n<p>Fuel cards are to be used in WSU vehicles only.  There is a generic fuel card at the front desk that can be checked out. The generic fuel card is first come, first serve.  See the <a href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/2024\/09\/Wex-Fuel-Card-Procedure.pdf\">Wex card procedures here (pdf)<\/a><\/p>\n\n\n\n<ul>\n<li>Fuel Cards should not be stored or left in unoccupied vehicles, but should be locked up in a WSU desk\/file cabinet or carried in a bag or wallet during travel.<\/li>\n\n\n\n<li>If any WSU Fuel Card is Lost or Stolen, immediately contact card programs by email at purchasing.card@wsu.edu with information about the Fuel Card, so it can be blocked.  If email is not accessible, please call 509-335-2032 or 509-335-2034.<\/li>\n\n\n\n<li>Contact Megan at the Front Desk and let her know which card is lost, so she can follow up with Purchasing Services.<\/li>\n\n\n\n<li>Make sure to send Megan your fuel receipts.  This will allow her to see if there are fraud charges on your card.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Forms<\/h2>\n\n\n\n<ul>\n<li><a rel=\"noopener noreferrer\" href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/Missing-Doc-Affidavit-of-Lost-Receipt-2021.pdf\">Affidavit of Lost Receipt (pdf)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2020\/12\/70-08-procurement-card-temporary-delegation.pdf\/\">Purchasing Card Temporary Delegation (pdf)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/70.08-Procurement-Card-Checkout-Log-Sheet.pdf\">Purchasing Card Check-Out Log (pdf)<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/Request-for-Federal-Excess-Property.docx\">Request for Federal Excess Property (pdf)<\/a><\/li>\n\n\n\n<li>Serving food and beverages at WSU events\n<ul>\n<li>If you plan to serve food or beverages at your WSU sponsored event and will be using WSU funds to pay for them, you are required to complete a <a href=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/Request-to-Serve-Food-form-2021.pdf\" data-type=\"URL\" data-id=\"https:\/\/wpcdn.web.wsu.edu\/cahnrs\/uploads\/sites\/25\/Request-to-Serve-Food-form-2021.pdf\">Request to Serve Food form (pdf)<\/a> PRIOR to your event. Submit this form to Megan to route for signatures. The <a href=\"https:\/\/policies.wsu.edu\/prf\/documents\/2017\/10\/70-31-request-to-serve-food.pdf\/\">fillable PDF version (link)<\/a> of the form can also be used but requires log in with your WSU credentials.<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n\n        <div id=\"cahnrs-back-to-top\" class=\"cahnrs-back-to-top\" hidden aria-hidden=\"true\">\n            <a id=\"cahnrs-back-to-top-btn\" class=\"cahnrs-back-to-top__btn\" href=\"#product-top\" aria-label=\"Back to top\">\n                <span class=\"cahnrs-back-to-top__icon\" aria-hidden=\"true\">\u2191<\/span>\n                <span class=\"cahnrs-back-to-top__label\">Back to top<\/span>\n            <\/a>\n        <\/div>","protected":false},"excerpt":{"rendered":"<p>(Contact Megan Welker, megan.welker@wsu.edu for pcard questions and Kevin Rimes, kevin.rimes@wsu.edu, for all other purchasing inquiries) Wex Fuel Cards Fuel cards are to be used in WSU vehicles only. There is a generic fuel card at the front desk that can be checked out. The generic fuel card is first come, first serve. See the [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_expiration_date":""},"categories":[],"tags":[],"_links":{"self":[{"href":"https:\/\/tfrec.cahnrs.wsu.edu\/admin\/wp-json\/wp\/v2\/pages\/69"}],"collection":[{"href":"https:\/\/tfrec.cahnrs.wsu.edu\/admin\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/tfrec.cahnrs.wsu.edu\/admin\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/tfrec.cahnrs.wsu.edu\/admin\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/tfrec.cahnrs.wsu.edu\/admin\/wp-json\/wp\/v2\/comments?post=69"}],"version-history":[{"count":37,"href":"https:\/\/tfrec.cahnrs.wsu.edu\/admin\/wp-json\/wp\/v2\/pages\/69\/revisions"}],"predecessor-version":[{"id":8245,"href":"https:\/\/tfrec.cahnrs.wsu.edu\/admin\/wp-json\/wp\/v2\/pages\/69\/revisions\/8245"}],"wp:attachment":[{"href":"https:\/\/tfrec.cahnrs.wsu.edu\/admin\/wp-json\/wp\/v2\/media?parent=69"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tfrec.cahnrs.wsu.edu\/admin\/wp-json\/wp\/v2\/categories?post=69"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tfrec.cahnrs.wsu.edu\/admin\/wp-json\/wp\/v2\/tags?post=69"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}